Policy on Onsite Work for Employees Residing in Pampanga During the Last Working Day

Policy on Onsite Work for Employees Residing in Pampanga During the Last Working Day

Policy on Onsite Work for Employees Residing in Pampanga During the Last Working Day

Effective Date: February 1. 2025

Purpose

To ensure a smooth and efficient offboarding process, all employees residing within Pampanga are required to work onsite during their last day of employment. This policy aims to facilitate proper clearance and coordination with all relevant departments, ensuring compliance with company standards and policies.

Scope

This policy applies to all employees residing within Pampanga who are resigning or being separated from the company.

Policy Statement

  1. Onsite Requirement Employees residing in Pampanga are required to report onsite at their designated work location on their final day of employment. This requirement is mandatory to ensure the completion of all offboarding activities, including:
    1. Submission of company assets.
    2. Completion of clearance forms via online.
    3. Coordination of final documentation.
  2. Roles of the Account Manager
    1. The Account Manager is responsible for coordinating the offboarding process and communicating with the concerned departments to ensure all requirements are completed promptly.
    2. The Account Manager must inform the employee of this policy during the resignation notice period and provide guidance on the onsite clearance procedure.
  3. Coordination with Concerned Departments
    1. The Account Manager must notify the following departments in advance of the employee’s last working day:
    2. Each department must prepare and finalize the necessary clearance documentation and any outstanding tasks involving the employee.
  4. Exceptions
    1. Employees who are unable to report onsite due to valid reasons (e.g., medical conditions or emergencies) must notify their Account Manager immediately. Approval for exceptions will be determined by Human Resources in consultation with the Department Manager.
    2. Employees who are approved to resign immediately due to valid reasons.
  5. Compliance: Non-compliance with this policy may result in delays in the release of final pay, benefits, and other clearance documents.

Procedure

  1. Notification: The Account Manager must formally notify the employee about their obligation to work onsite on their last day upon submission of resignation letter.
  2. Checklist Completion: The employee and Account Manager must complete an offboarding checklist, which includes all items to be cleared and tasks to be completed.
  3. Clearance and Turnover
    1. On the last working day, the employee must:
      1. Return all company-issued items (e.g., ID with lanyard, HMO card, uniforms, and equipment).
      2. Settle any outstanding financial obligations.
      3. Accomplish the online exit interview

Final Documentation

All required clearance documents must be submitted to Human Resources for verification and processing.

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